Reception/Administration Vacancies

Medical Receptionist, Practice B

    • Practice Code: G49041
    • Vacancy Details: Practice B is looking to recruit a Full-time Medical Receptionists at 37 hours hours per week, with the successful candidate being available to work between 8:30am-6pm Mon-Fri. Previous experience of working in a General Practice environment is desirable but not essential as full training will be given. Experience of IT systems, in particular EMIS and Docman would be advantageous. The primary function of this role will be to assist in the smooth running of the reception desk and will include main reception duties, dealing with patients at reception and over the telephone, processing prescriptions and mail, booking and cancelling appointments, ‘signposting’ patients to the appropriate service, and many other administrative duties. Customer Service experience is essential to this role. Medical typist and/or HCSW experience would also be beneficial. Salary will be commensurate with relevant experience.
      Please advise current salary and notice period in covering letter. We apologise that we are unable to respond to all applicants individually. If you have not been contacted within 10 days of the closing date then you have not been selected for interview.
    • Enquiries: Enquiries can be made to Pamela Crawley, Practice Manager pamela.crawley@nhs.scot
    • Email: To apply please submit your CV with a covering letter to Pamela Crawley, pamela.crawley@nhs.scot

 

  • Closing Date: May 9, 2025

Part Time Receptionist, Knightswood Medical Practice

  • Practice Code: 40332
  • Vacancy Details: Permanent post – 9 hours (Monday 08:30 – 18:00)We are looking for an enthusiastic, motivated and reliable person to join our friendly practice team as a part time receptionist. An ability to use your own initiative, work under pressure, be flexible and work as part of a small team is essential. The successful candidate will have excellent communication, organisational and IT skills. Experience in medical reception with knowledge of EMIS/Docman is essential.
    Flexibility is required to cover holiday/sick leave. Salary will be dependent on experience. Please note that only applicants who have been selected for interview will be contacted.
  • Apply to: Informal enquiries/visits welcome, please contact 0141 959 1196 and ask to speak to Laura Hunter, Practice Manager. Applications by email to including a CV and covering letter to:-
    laura.hunter3@nhs.scot
  • Closing Date: May 2, 2025

Admin/Reception Vacancy, Newark Medical Practice

  • Practice Code: 86321
  • Vacancy Details: Newark Medical Practice is looking to recruit an enthusiastic, friendly, reliable individual to join our team of Medical Receptionists to provide a high quality service to our patients and service users. The post offers up to 35 hours per week -5 days a week.
    Applicants should have a calm and friendly manner with excellent communication skills, as well as being able to multi-task and prioritise their workload. Candidates should be IT literate and enjoy working as part of a team as well as using their own initiative when required. You should have excellent communication skills, and adhere to patient confidentiality at all times. This is a varied role and tasks will include answering and making telephone calls to patients, arranging appointments, signposting patients to the correct healthcare service, processing of prescriptions, filing and managing clinical mail and inputting information and data into clinical systems. A knowledge of EMIS and Docman would be an advantage but full training will be given.
    Apply to: Elizabeth.Ellis@nhs.scot
  • Apply to: Elizabeth Ellis Practice Manager
    Newark Medical Practice
    Port Glasgow Health Centre
    2 Bay Street
    Port Glasgow PA14 5EW
    elizabeth.ellis@nhs.scot
    01475 600600
  • Closing Date: April 30, 2025

Medical Receptionist, Waverley Park Medical Practice

  • Practice Code: 52151
  • Vacancy Details: Medical Receptionist Vacancy
    Waverley Park Medical Practice is a small, friendly Practice in Southside of Glasgow. We are currently looking to employ an enthusiastic and reliable Receptionist/Administration Assistant to join our friendly and organised team. This is a 20 hour/week role, Mon 1.30-5.30pm, Thurs 8.00-6pm and Fri 10-6pm. This role requires excellent communication and IT skills with attention to detail as well as previous experience in a fast paced patient or customer facing role. You must be able to work under pressure, adapt in busy and unpredictable situations whilst upholding patient confidentiality at all times. An ability to multi-task in a dynamic environment is key. Previous experience in a GP or healthcare setting and with GP computer systems (Vision and Docman) is desirable, however, full training will be provided to the right candidate. The role will include dealing with patients at reception and over the telephone, processing prescriptions and mail, booking and cancelling appointments, ‘signposting’ patients to the appropriate service, phoning hospitals, and many other administrative duties.
    An ability to work under pressure at times whilst remaining calm in all aspects of work is required along with flexibility to change hours, possibly at short notice to cover when colleagues are on leave. Most training is in-house and online.
  • Apply to: To apply please send your CV and covering letter to Kirsty McIntyre , Practice Manager at kirsty.mcintyre@nhs.scot
  • Website: https://waverleyparkmedicalpractice.gp.scot
  • Closing Date: May 26, 2025

Receptionist, Ravenswood Surgery

  • Practice Code: 87324
  • Vacancy Details: Ravenswood Surgery is looking for a part-time Medical Receptionist who is enthusiastic, reliable and motivated to join our team. You should have excellent communication skills and be computer literate. Must be able to work under pressure and use own initiative. EMIS and Docman experience are desirable but not essential as full training will be given. The post is for 25 hours per week over 4 days Monday to Friday (working one full day midweek and having one full day off midweek). Shift patterns are 8.15am-1.15pm and 1pm-6pm, flexibility is essential. Pay negotiable depending on experience.
  • Apply to: Anne Inglis
    anne.inglis2@nhs.scot (preferred contact)
    Ravenswood Surgery
    Thomson Avenue
    Johnstone
    PA5 8SU
  • Website: www.ravenswoodsurgery.com
  • Closing Date: May 20, 2025

Receptionist / Admin Assistant, Crail Medical Practice

  • Practice Code: 46131
  • Vacancy Details: Crail Medical Practice is looking to recruit an enthusiastic, friendly, reliable receptionist to join our Admin team to provide a high quality service to our patients. The post offers up to 32 hours per week -5 days a week, and you hours will range from 8.30 – 18.00.
    Applicants should have a calm and friendly manner with good communication skills, as well as being able to multi-task and prioritise their workload. Candidates should be IT literate and enjoy working as part of a team as well as using their own initiative when required. You should have excellent communication skills, and adhere to patient confidentiality at all times. This is a varied role and tasks will include answering and making telephone calls to patients, typing letters, arranging appointments, signposting patients to the correct service/clinician, processing prescription requests, filing and managing clinical mail and inputting information and data into EMIS. A knowledge of EMIS and Docman would be an advantage but full training will be given.
  • Apply to: Mrs Kathleen Diamond, Practice Manager, Crail Medical Practice, 245 Tollcross Road, Glasgow, G31 4UW Email: kathleen.diamond@nhs.scot Tel 0141 554 3199
  • Website: www.crailmedicalpractice.com
  • Closing Date: May 16, 2025

2 x Part- Time Medical Receptionists, Waverley Park Medical Practice

  • Practice Code: 52151
  • Vacancy Details: Due to retirement our busy friend Glasgow Southside GP Practice is seeking to recruit 2 part- time Medical Receptionists for 20 hours per week. The successful applicant must be flexible and willing to cover absences, annual leave and occasional overtime if required.
    Vacancy 1 – Mornings
    Mon – 8-12noon
    Tues 8-12noon
    Wed 8-12noon
    Thurs 8-12noon
    Fri 8-12noonVacancy 2 – Afternoons
    Mon 1.30-5.30pm
    Tues 2-6pm
    Wed 2-6pm
    Thurs 2-6pm
    Fri 2-6pmYou must be able to work under pressure, adapt in busy and unpredictable situations whilst upholding patient confidentiality at all times. Core duties will include sign posting patients to the appropriate health care services, dealing with patients’ enquiries, making appointments over the telephone and in person, processing prescription requests and enquiries, scanning mail and processing electronic mail as well as dealing with any other administrative duties that may arise to help with the smooth running of the practice. Experience in general practice would be an advantage, however it is not essential as training and support will be provided for the right candidate.
  • Apply to: To apply for one of these positions, please send CV and covering letter including which vacancy you are applying for to kirsty.mcintyre@nhs.scot by close on Friday 30th May 2025. If you have not heard from us by Monday 2nd June, we are sorry your application has been unsuccessful and wish you luck in your search for employment.
  • Website: https://waverleyparkmedicalpractice.gp.scot/
  • Closing Date: May 30, 2025

Medical Receptionist, Pinecroft Medical Practice

  • Practice Code: 49106
  • Vacancy Details: Are you looking for a fresh start? Do you enjoy working as part of a team to provide an excellent service? Do you enjoy supporting people to ensure they get the most out of a service? If so, please read on…We have an exciting opportunity within our reception team and we are looking for an enthusiastic individual with a desire to help and support our patients to get the best service that we can offer. We are a split-site medical practice serving approximately 7300 patients between our main site at Croftfoot and our branch, located within the New Gorbals Health and Care Centre.The post will be based at our Croftfoot site and will involve dealing with patients both face-to-face and via telephone. Core tasks will include arranging appointments, processing prescription requests and carrying out administrative duties involving patient mail and new patient registrations. Excellent communication skills and being competent in the use of IT is essential. Experience of working in general practice is preferred but full training will be given.As a member of our practice team, you will be fully supported by experienced administrative and clinical staff, many of whom have been with us for over 10 years. You will join us in creating a welcoming and nurturing environment for our medical students and GP trainees who bring a fresh excitement to the practice as they progress towards their goal of becoming a fully-fledged GP. We also offer opportunities to join our annual Step Count Challenge and participate in social outings throughout the year.

    We offer a competitive rate of pay and membership into the NHS pension scheme. Hours of work will be 20 hours per week – 2pm-6pm, Monday-Friday. Overtime is regularly available and applicants must be flexible to cover for annual leave and sick leave. This is a permanent post.
    If you would like any further information, please do not hesitate to contact Shelley Caldwell, Practice Manager on 0141 634 6333 or e-mail shelley.caldwell@nhs.scot
    To apply for the post, please send your C.V. along with a covering letter to shelley.caldwell@nhs.scot or you can post it to Shelley Caldwell, Pinecroft Medical Practice, 44 Croftfoot Road, Glasgow, G44 5JT.

  • Apply to: To apply for the post, please send your C.V. along with a covering letter to shelley.caldwell@nhs.scot or you can post it to Shelley Caldwell, Pinecroft Medical Practice, 44 Croftfoot Road, Glasgow, G44 5JT.
  • Website: https://themcevinneypractice.scot.nhs.uk/
  • Closing Date: May 11, 2025